No more paper chaos: overtime, on-call duty, and time entries in SAP Fiori
What began in 2018 as a project request from an existing customer has now developed into one of scdsoft AG’s most widely used add-on solutions. The scdsoft overtime request has undergone continuous development as an SAP HCM add-on solution and is now used by over 30 companies to enable the request, approval, and posting of overtime, on-call duty, and/or time transfers in a digital workflow integrated with SAP HCM. A development that benefits over 200,000 employees, managers, and works council members.
What you can expect in this article
Functions of the scdsoft overtime request
The original trigger for the project request from our existing customer was the lack of a standard SAP solution that completely digitizes the overtime request process. From the submission of the request to approval by several instances, if necessary, to automatic posting to SAP HCM infotype 2007. The scdsoft overtime request now also includes requests for on-call duty and time transfers, including automatic posting to the corresponding infotypes 2004 and 2012.
- Collective applications for managers: One of the most important features is the option for managers to apply for overtime for an entire team of employees reporting to them at the same time. This saves time, as each employee does not have to take action individually, especially if the entire team is working overtime for the same reason.
- ESS applications by employees are of course also possible.
- Extended range of functions: The tool now covers much more than just overtime. It also covers on-call duty (IT 2004), time transfers (IT 2012), and even scenarios for short-time working (IT 2003).
- Table entry: A new function allows multiple periods to be entered in a single application, which is particularly helpful for on-call duty lasting several days.
- Copy function: To minimize effort, applications that have already been submitted can be copied as templates and adapted for new periods or teams.
Our product page for the scdsoft overtime request form features short demo videos on all functions.
Digitization that pays off!
Digitization pays off – as demonstrated by the impressive example of our existing customer DIEHL. By implementing the scdsoft overtime request form for approximately 6,000 on-call requests, DIEHL has achieved an estimated productivity increase of 1,000 hours per year (compared to the previous paper-based process).
Cost savings through process automation
Every digitized and automated process saves resources – both in terms of personnel and finances. Studies show that companies can save between 20 and 40% in operational HR costs by using SAP HCM Self-Services.
Higher data quality and compliance
Self-services significantly increase data quality. People who enter their own data make fewer mistakes than when communicating through multiple channels. At the same time, the risk of media breaks and data loss is reduced. SAP systems also ensure complete documentation and legally compliant archiving, which can be crucial during audits.
Faster process cycles
Self-service accelerates decision-making and approval processes. Instead of waiting for feedback via email or phone, employees and managers can access real-time data directly and process transactions immediately. This leads to:
- Shorter processing times for requests
- Faster decisions on personnel measures
- Improved planning in human resources management
Stronger employee loyalty and higher satisfaction
The ability to quickly and easily handle their own concerns digitally strengthens employees’ trust and personal responsibility. Younger generations in particular expect digital processes in the company – similar to what they are familiar with in their private lives. SAP HCM self-services thus actively contribute to employee satisfaction and make companies more attractive as employers.
Increased efficiency through interaction with scdsoft add-on solutions
The scdsoft overtime request can be seamlessly integrated with other add-on solutions from scdsoft AG:
- Reporting Cockpit: Enables evaluations for committees such as the works council directly in SAP Fiori.
- Vacation Planner & Clock In/Out: While the overtime request represents approval for the attendance quota, the actual working time is recorded via time events or attendances.
BeyondTheBuzzword-Video about the SAP HCM add-on
In our Beyond The Buzzword video, product developer Jan Zienau talks about the background and the most frequently used features of the scdsoft overtime request form.
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