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scdsoft Reference Letter Creator

SAP HCM or SuccessFactors-integrated and
legally compliant job reference creation

Software. Consulting. Development.

scdsoft Reference Letter Creator

SAP HCM & SAP SuccessFactors add-on solution to create qualified reference letters

Due to its user-friendly interface, legally admissible reference letters can be created quickly and easily with the scdsoft Reference Letter Creator. Thereby, through the direct connection to SAP master data, all relevant personnel data can be accessed.

In addition to all the data required to create a qualified job reference, integration with the SAP HCM system also allows you to utilize additional information such as organizational changes, job descriptions, and OM structures.

Create qualified job references independently in the cloud
Our software solution can be used as a cloud solution (Software-As-A-Service). In addition to best-practice integration with an SAP SuccessFactors Employee Central instance, the solution can also be operated as a stand-alone solution. For more information on the possible hosting and operating models, please refer to our blog article.

NEW!

1. AI integration in the job description
We have connected the large language model (LLM) “ChatGPT” to the scdsoft Reference Letter Creator, which should make it easier to create the job description for a job reference. Using a predefined prompt, ChatGPT formulates 10 suitable activities based on the stored position from OrgManagement or a job title defined via a free text field. Of course, these activities can then be manually revised by all parties involved in the process. The time savings achieved through the AI connection are enormous. Due to the high added value and the initial positive feedback, we are currently evaluating the connection of further LLMs.

For more information, see our blog article ➞ Artificial intelligence writes reference letter.

 


 

2. DocuSign integration for digital signatures on job references
As part of the fourth Bureaucracy Relief Act (BEG IV), which came into force on January 1, 2025, the use of digital signatures in human resources processes is to be promoted. Among other things, this means that employment references can be issued in electronic form with a qualified electronic signature (QES) with the prior consent of the recipient (Section 109 (3) of the Trade Regulation Act (GewO)).

We took this as an opportunity to implement a connection between the scdsoft Reference Letter Creator and DocuSign, which has already been successfully tested. We have also received positive feedback on the API interface for other solutions such as AdobeSign.

For more information, see our blog article ➞ Digital signature in the scdsoft Reference Letter Creator.

Would you like a live demo of the new features?

To schedule a live demo, please contact us by email info@scdsoft.de or phone at +49 (0)721 160 800 0.

Shorten your reference letter creation process by up to 80 % with the scdsoft Reference Letter Creator

Easy and quick handling

Our add-on solution impresses with clear arrangements and an intuitive user-interface for all users. It can either be started classically by the Web Dynpro ABAP application or by SAP Fiori with a mobile device.

Legally admissible formulations due to a text module system

Reference letters have to be true but should not unjustifiably complicate the employee’s professional career. Many managers are not familiar with the special language of reference letters. In order to avoid mistakes and unintended conflicts, we work closely with Prof. Dr. Weuster for many years. He developed and issued a legally admissible evaluation and text module system.

Clear responsibilities and regulated processes

The scdsoft Reference Letter Creator supports the entire reference letter creation process from the employee’s request to the manager’s evaluation and to the finalization of the reference letter document by the HR department. All parties involved are being lead through the process and access for all of them allows an insight into the current status of the reference letter at any time.

Optimize your process – easy and transparent for everybody involved

Employee / Manager / HR Service

Additional features

REFERENCE LETTER IS CUSTOMER-SPECIFIC CONFIGURATED / STATISTICAL TOOL TO IMPROVE REFERENCE LETTER PROCESS / MAXIMUM FLEXIBILITY THROUGH ACCESS VIA SAP GUI, WEBPORTAL OR SAP NETWEAVER BUSINESS CLIENT / ALWAYS UP-TO-DATE WITH UPDATES

Take a look at our add-on solution Reference Letter Creator

Watch our video tutorials!

Employee self-service: Employee applies for a certificate and fills out their own tasks.

ESS: Request reference letter

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Manager-Self-Service: Manager receives reference letter request & evaluates employee.

MSS: Evaluation by manager

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HR-Service: Proofreads reference letter, finalizes document and hands it out to employee.

HR: Check & Finalization

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scdsoft Reference Letter Creator (Cloud-Version) & SAP SuccessFactors

Request by employee & evaluation by line manager

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Do you have any questions?

We support you!

Reference Letter Creator Support

Your contact for all questions related to implementation, SAP-integration and usage:
info@scdsoft.de

For technical support:
support@scdsoft.de

Reference Letter Creator Websessions

Learn more about the functionality and advantages of our add-on solution.

Websession
Reference Letter Creator

Reference Letter Creator Quotes

“Due to the add-on solution, the processing time of reference letters that need to be created is reduced significantly.”
PWC Deutschland GmbH

“Our experience has shown that the Reference Letter Creator can be used by all users without any training.”
FESTO AG & CO. KG

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What our customers say

"Since we started working with the scdsoft certificate generator, writing certificates has become even more fun!!!

The add-on solution from scdsoft has been adapted to our specific needs in such a way that many manual steps are now no longer necessary, making certificate creation much more efficient for us. Thanks to the intuitive menu navigation, the certificate generator has been very well received by all our user groups."

"We have been working with scdsoft AG for several years in the area of our SAP HCM Payroll. We value scdsoft as an extremely reliable partner who always provides us with professional, competent and friendly support. For example, we received outstanding support even during a short-term personnel bottleneck. We also use several SAP HCM add-on solutions from scdsoft AG, such as the vacation planner, certification service and the overtime application. Thanks to the automated workflows, we have achieved significant process optimization and greater transparency for our employees."

"We have introduced scdsoft's employment reference software for a total of around 30,000 employees at the Schaeffler Group's German locations. The new software was adapted to our company-specific requirements. Thanks to the intuitive user interface, it was well received by our users and could be introduced to the workforce without any training. We feel that our decision in favor of scdsoft's certificate solution has been confirmed and would make the same decision again at any time after the end of the project."

"We have received consistently positive feedback so far. In particular, the usability with SAP Fiori and the clarity of the "vacation planner" are frequently mentioned. In addition to the productivity gain, the increase in transparency is also praised again and again. scdsoft starts where SAP leaves off."

"In addition to the standard documents (LStB, DEÜV notification), we have made other customer-specific documents from our personnel file available to employees via the certification service. The service, via the SAP Fiori application, has been very well received by our employees. With the savings compared to paper processes, the project pays for itself very quickly."

"The advantages of the Reference Letter Creator are clearly and explicitly visible from the beginning: Due to the add-on solution, the processing time of reference letters that need to be created is reduced significantly."

"We see a major advantage in the integration between the vacation planning process within a team as well as requesting the vacation. Especially the transparency of the team calendar makes the process much easier."

"Our experience has shown that the Reference Letter Creator can be used by all users without any training measures. The great advantage is that the entire solution can be productively implemented in 4-6 weeks and is available for the user immediately."

"The scdsoft Daily Timesheet has taken time recording at TRILUX to a new level. It enables extremely efficient and user-friendly time recording that can be perfectly integrated into everyday working life. We at TRILUX are particularly impressed by the intuitive usability and versatile functions. The app is an indispensable tool for keeping track of working times at all times."

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