Company Vehicle Provision in SAP HCM – An Experience Report from AKE Knebel GmbH & Co. KG
Company Car Provision in SAP HCM Made Easy with scdsoft – An Experience Report from AKE Knebel GmbH & Co. KG
As part of the increasing interest among the workforce to use electric vehicles in the future and the absence of a convenient solution in SAP HCM standard infotypes, AKE Knebel GmbH & Co. KG decided to implement the infotype for company cars developed by scdsoft.
Since June 1, 2022, the company has successfully equipped its SAP HCM system with our scdsoft add-on solution, resulting in a significant increase in efficiency.
Initial situation
More and more companies are providing bicycles and electric or hybrid vehicles to their employees. However, the current SAP standard for managing company vehicles is inadequate and prone to errors, as it requires manual reduction of the gross list price, does not allow differentiation between types of vehicles, and does not provide the option to assign multiple vehicle types to an employee.
Our Solution – the scdsoft Infotype ‘Vehicles’
To address these issues, we have developed our own SAP HCM Infotype called ‘Vehicles,’ which can capture and manage all relevant information about different types of vehicles (e.g., cars, electric vehicles, bicycles, electric scooters). By automating the calculation of the assessment ceiling and transferring the information to the accounting system (e.g., SAP FI), the ‘Vehicles’ Infotype can ensure more efficient management of the provision of electric vehicles.
Experience Report from AKE Knebel GmbH & Co. KG
Ms. Deuringer reports that the data transfer from the old IT0032 was smooth, and the introduction could be successfully implemented into AKE Knebel’s production system within just 6 weeks.
The company has several employees who use a company vehicle for private use, and different taxation methods are applied. According to Ms. Deuringer, it is ‘a great relief for the company to be able to record the full gross list price and calculate it proportionally depending on the type of vehicle.‘ The system also handles the taxation for individual trips for commuting to work or trips to a second residence. ‘Now, only the travel days specified by the employee need to be recorded monthly,‘ says Ms. Deuringer.